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10 AI Tools That Are Better Than Microsoft Office
Insiderly Team
June 21, 2024
10 AI Tools That Are Better Than Microsoft Office
Imagine a workplace where your writing is flawless, your presentations attract all audiences, and your data analysis is quick and wise. Welcome to the productivity future, when AI technologies will outperform conventional software. Although Microsoft Office has been a mainstay for many years, it is time to look into more sensible, better options.
Has Word, Excel, or PowerPoint ever left you feeling frustrated? You are not alone. Many people are moving to AI-powered products since they are more creative and efficient. These tools improve your job in ways you never imagined possible.
AI tools are changing how we work, from writing assistants that perfect your prose to data analysis platforms that visualize trends instantly. This article introduces you to 10 AI tools superior to Microsoft Office rather than mere alternatives. Bid farewell to outdated practices and welcome to a new era of productivity. Come with me as we explore the future of work!
10 AI Tools That Are Better Than Microsoft Office
Slide Tools
Canva
You can design and edit your presentations, resume, posters, cards, and everything like a perfectionist by using Canva. Canva offers plenty of features to simplify the design process and boost your marketing efforts, from flawless presentations to appealing social media visuals and everything in between.
Features and Functionalities
Canva’s collaborative tools promote innovation and save time.
The Magic Resize tool produces several versions of a post or advertisement for various social media networks.
610K templates are available in Canva’s premium edition.
Usability
Drag-and-drop customization provides an extensive range of presentations, social media graphics, posters, and other template options. Without the requirement for expert graphic design knowledge, users may create designs of professional quality by selecting from a vast library of pictures, fonts, and design elements.
Evaluation of the Interface and Design
Users can easily add and arrange features like text, photos, and graphics using a simple drag-and-drop interface. Access to format options, design elements, and editing tools is possible via context-sensitive toolbars and menus. It provides an easy-to-use dashboard for organizing and managing ongoing and finished design tasks.
Pricing
Free
Pro — $55/year
Teams — $50/year (minimum 3 people)
Strength and Weakness
Insiderly was very impressed because of Canva’s unlimited templates of the right size, comprised of hundreds of thousands of design elements. We also appreciate its budget-friendly packages. However, we do not like that its free version has limited elements and templates.
Practical Example and User Review
Global brands like FedEx, Reddit, Zoom, Expedia Group, and many more trust Canva. The creative manager at Zoom claimed, “Canva has really helped us scale. We had a lot of people that were non-designers who needed to create things fast, and we didn't have a tool that was effective for them to use. By using Canva, Zoom saved over 230 hours of design time in Q4 2022.”
Customer Ratings and Reviews
G2: 4.7/5 (4,686 reviews)
Product Hunt: 4.8/5 (894 reviews)
Alternatives
Tome
Tome is the top AI-native research and presentation tool for sales and marketing teams. Through the automation of sales research and deck customization it simplifies the sales process.
Features and Functionalities
Figma and other web tools are integrated live.
It lets you connect with your audience and get feedback through surveys, quizzes, and live Q&A sessions.
It summarises long text into a few simple bullet points.
Usability
Do you wonder how Tome AI works? If yes, then here’s your answer. Tome first analyses the user-provided content to improve the story before providing excellent text, graphics, and design recommendations. After users enter their thoughts, Tome AI helps organize the text, provide pertinent pictures, and ensure the flow is clear and exciting.
Evaluation of the Interface and Design
Tome AI’s user-friendly interface is straightforward, even for users with less technological expertise. Because the main dashboard is clear, users can concentrate on creating content. It guarantees that it functions appropriately on various screens, including tablets, smartphones, and desktop computers.
Pricing
Basic
Professional — $16/month
Enterprise — Custom
Strength and Weakness
Insiderly should praise how the Tome AI tool is efficient on mobile phones, too. Its AI-generated texts, animations, and visuals are beyond fascinating. However, we do not like that it only supports the English language.
Practical Example and User Review
Content creators, freelancers, designers, small businesses, and marketers use Tome to showcase their work. A content creator praised Tome by saying, “With Tome, I can express my scattered ideas freely and use the “rewrite” function to refine and unify them into a cohesive tone.”
Customer Ratings and Reviews
G2: 4.8/5 (2 reviews)
Product Hunt: 4.7/5 (88 reviews)
Alternatives
Spreadsheet Tools
With the help of Numerous.ai, you can integrate ChatGPT’s capabilities into Google Sheets and Excel. It saves you time on time-consuming spreadsheet operations such as content summarisation, formula generation, data categorization, and text extraction.
Features and Functionalities
It helps you learn to use formulas you need to familiarise yourself with.
It provides factual answers to inquiries.
High-quality text translation into any language
Usability
It gathers and analyses large amounts of data from various sources, such as external databases, web sources, and internal business systems. Numerous.ai uses predictive modeling and expert analytics to produce valuable insights and suggestions to help businesses develop, enhance operational effectiveness, and optimize their approaches.
Evaluation of the Interface and Design
The design aesthetic of Numerous.ai is simple and modern, with a minimalist color scheme and logical typography. It aids in keeping attention on the information and insights being provided. Users can easily comprehend large data sets and identify trends and patterns thanks to the platform’s interactive charts, graphs, and visualizations.
Pricing
Free
Paid — $10/month
Strength and Weakness
Insiderly appreciates Numerous.ai’s feature of formula generation and its integration capabilities into Excel and Google Sheets. However, it would be wise to look into other choices if you are dealing with complicated Excel files and expect to need more tokens than the monthly allotment.
Practical Example and User Review
Content creators, digital marketers, researchers, students, and engineers use Numerous.ai to organize their work efficiently. A user commented, “It’s one of the best applications based on ChatGPT I’ve tested so far. I think overall it has the right balance between accessibility and complexity.”
Customer Ratings and Reviews
AppSumo: 11 reviews
Alternatives
Rows
An all-in-one spreadsheet application, Rows, uses AI to analyze, summarise, and modify data more effectively. It is designed for both groups and individuals. Rows AI makes data analysis simpler to understand and available to anyone, from marketers to data scientists.
Features and Functionalities
Sort social media postings into categories automatically according to their content.
Apply rational principles to textual material to translate and summarise it.
Use ChatGPT’s capabilities to organize texts and develop suggestions for new content.
Usability
Rows AI lets users create and manipulate data within a familiar spreadsheet interface. It leverages AI to automate complex tasks like data cleaning, analysis, and visualization. Users can input data and receive intelligent suggestions, insights, and interactive visualizations. Collaborative features allow teams to work together in real-time, making data-driven decision-making more efficient and accessible.
Evaluation of the Interface and Design
The design emphasizes efficiency, eliminating pointless clicks and procedures to make the data management and analysis process more smooth. Users can easily switch from standard spreadsheet software to Rows AI since it preserves the familiar spreadsheet structure.
Pricing
Free
Plus — $15/month
Pro — $22/month
Enterprise — Custom
Strength and Weakness
Insiderly finds it easy to adjust the spreadsheet layout immediately, similar to conventional tools. Automated data cleansing, processing, and visualization improve accuracy and save time. However, it takes some time for inexperienced users to understand how spreadsheet functions are entirely integrated with AI capabilities.
Practical Example and User Review
Financial analysts, marketers, data analysts, small and medium-sized enterprises, independent contractors, and educators stand to gain the most from Rows AI. A marketing manager said, “I love how Rows.com makes it easy to create beautiful, interactive spreadsheets without any coding knowledge.”
Customer Ratings and Reviews
Product Hunt: 4.9/5 (151 reviews)
Alternatives
Gigasheet
Gigasheet is a cloud-based software that offers a spreadsheet-like interface without any code, revolutionizing how businesses handle massive data. A wide range of experts from many sectors can use Gigasheet because it is made for users who need to process and analyze enormous datasets without the complexities of traditional database systems.
Features and Functionalities
Multiple data sources
High volume processing
Secure data storage
Usability
It lets users submit enormous volumes of data, which the platform processes and shows in a simple interface like a spreadsheet. Users can filter, sort, and analyze data with simple tools and visualizations. Gigasheet’s robust backend handles the heavy lifting, effectively handling millions of rows of data.
Evaluation of the Interface and Design
Large datasets can be easily uploaded, and the UI offers simple options for handling and arranging the data. The platform has a unified and polished appearance thanks to consistent design cues and UI features.
Pricing
Free
Premium — $79/month
Business — Starts at $495/month
Enterprise — Custom
Strength and Weakness
Gigasheet is a fantastic solution that simplifies the management of big datasets. Insiderly adores matching up data from other sheets and converting various kinds of data into CSV. Data exporting to JSON is one feature that needs to be added.
Practical Example and User Review
Big names like Flipkart, Shutterstock, Mastercard, Brex, Bigcommerce, and more trust Gigasheet. A chief product officer at Blackstar Capital said, “There aren’t many products that make big data so accessible. Gigasheet is in a sweet spot - not overly technical, comparatively straightforward, yet powerful, and easy enough to share.”
Customer Ratings and Reviews
G2: 4.9/5 (21 reviews)
Product Hunt: 5/5 (8 reviews)
Alternatives
Writing Tools
Typeshare
Typeshare is your virtual publisher and writing helper. Whatever you require to begin writing online is offered in TypeShare, including robust writing tools and a resource library of valuable articles.
Features and Functionalities
Provides a wide range of tools that improve the process of creating content.
Enables the content to be quickly scheduled and published on several social media platforms.
Provides insightful analytical data to help you improve viewership and your content strategy.
Usability
It works by asking users to provide their ideas, which the AI then evaluates and suggests for better coherence, grammar, and style. Typeshare AI’s additional functions include tone modification, plagiarism detection, and content optimization for search engines.
Evaluation of the Interface and Design
The platform’s simply navigable menus and features make it simple for users to switch between its various functionalities. The suggestions and corrections are easily understandable and implementable by users due to their prominent highlights.
Pricing
Free
Pro — $20/month
Strength and Weakness
Insiderly appreciates how Typeshare provides options like tone modification and SEO optimization to ensure content suits particular audiences and goals.
Practical Example and User Review
Writers, content marketers, businesses, influencers, editors, and students use Typeshare to compose top-notch and well-structured content.
Customer Ratings and Reviews
Product Hunt: 5/5 (2 reviews)
Alternatives
Documents
Notion
Any Notion account gives you access to Notion AI, a robust collection of AI capabilities. Instead of utilizing several programs, such as Trello, Hootsuite, and Google Docs, you may use Notion, which offers the same features in a single dashboard.
Features and Functionalities
Create anything using a template, including content calendars, project management dashboards, lists, and budgets.
Utilize the built-in scheduling and note-taking features.
Connect many additional tools like Dropbox, Asana, Zoom, and Slack.
Usability
It helps users by generating content, summarising notes, offering writing suggestions, and providing insights based on the data within their Notion workspace. Users can input prompts or tasks, and Notion AI will assist by creating text, organizing information, and automating repetitive tasks.
Evaluation of the Interface and Design
The AI improves user experience without interfering with workflow by offering recommendations and contextual insights. Users can access AI functions with straightforward, user-friendly instructions and prompts within their notes and documents.
Pricing
Free
Plus — $8/month
Business — $15/month
Enterprise — Custom
Strength and Weakness
Insiderly finds the best part about Notion AI is that you can use it straight out of Notion without having to use any other AIs. It provides mediocre results but is currently about the same as many different models. It still requires a lot of supervision and corrections.
Practical Example and User Review
Many brands like PartnerStack, Lyka, Formo, Taxfix, Partiful, and others use Notion AI. As claimed, Formo increases business agility with Notion. Strategy and business operator at FOrmo said, “Notion lets us document postmortem meetings we use when we make mistakes. These are retrospectives that let us reflect and generate new action items. These action items go into the kanban board.”
Customer Ratings and Reviews
G2: 4.7/5 (5,454 reviews)
Product Hunt: 4.8/5 (2.6K reviews)
Alternatives
A novel document editor system, Coda.io, will improve teamwork within your company. With Coda, you may create files, add text, create lists and tables, download photos, and add more elements.
Features and Functionalities
Integration with third-party services.
Easy-to-write formulas.
Customization in rows and tables.
Usability
With robust formulas, users may construct customizable documents with interactive features like tables and buttons and data integration from several sources. Collaboration is possible with Coda.io, which lets people work on documents simultaneously, track changes, and provide comments.
Evaluation of the Interface and Design
Users can improve the functionality and interactivity of documents by adding interactive components like buttons, tables, and forms. Complex papers and projects are simple to handle using Coda.io’s modular layout, which allows users to create and arrange content in parts and pages.
Pricing
Free
Pro — $10/month
Team — $30/month
Enterprise — Custom
Strength and Weakness
Insiderly was impressed with its highly customizable feature and flexible user options. However, we were disappointed that only the Enterprise plan offers security like SSO.
Practical Example and User Review
Pinterest, Oportun, Plato, Foraged, Intercom, and many businesses use Coda.io. Do you know that Pinterest saved $10k per quarter with Coda? Former SVP of products at Pinterest said, “Having an all-in-one solution, compared to siloed info, ensures teams can better understand action OKRs and work transparently across the business.”
Customer Ratings and Reviews
G2: 4.7/5 (397 reviews)
Alternatives
A cross-platform program, Craft.do, helps users create visually appealing papers. You can use Craft.do for taking notes, organizing your tasks and goals, building a wiki for your business or knowledge base, and much more.
Features and Functionalities
Collaborative document editing.
1,000+ templates.
Ease of use.
Usability
It enables users to produce multimedia-rich, structured documents with embedded images, videos, and other features. Teams may collaborate effectively in real time because of the platform's user-friendly layout. Craft.do’s robust organization and linking tools facilitate connecting relevant content and building a network of related documents.
Evaluation of the Interface and Design
Users can easily incorporate multimedia components like photos and videos to improve information richness and embed them into their documents. It provides a range of editable templates that enable customers to jump right into projects and customize papers to meet their unique requirements.
Pricing
Free
Plus — $8/month
Family — $15/month
Strength and Weakness
Insiderly was impressed with the craft.do’s a mobile app. It is compatible with all the devices.
Practical Example and User Review
Companies that use Craft.do are Keysight Technologies, UnitedHealth Group, Hunter Engineering, Technology Ventures, Hermes, and more. One of the users, while praising Craft.do said, “I am very much a visual person and learner. This app really plays to my strengths! In fact I'm finding I am using it more and more as a second brain and my primary notetaking system.”
Customer Ratings and Reviews
G2: 4.8/5 (14 reviews)
Product Hunt: 4.7/5 990 reviews)
Alternatives
Reflect
The revolutionary note-taking app Reflect AI has transformed how people write, arrange, and consider their thoughts. It is an effective tool that simplifies information storage and retrieval by simulating your cognitive processes.
Features and Functionalities
Whether you have access to the internet or not, you can take notes.
You can organize your notes and schedule together seamlessly.
Reflect allows you to view your notes at any time on any device.
Usability
It instantly translates spoken words into text through automatic transcription, allowing participants to concentrate on talks rather than taking notes. Reflect AI also provides capabilities that help provide valuable insights and practical takeaways from meetings, like sentiment analysis, summarisation, and action item extraction.
Evaluation of the Interface and Design
Users can manage meeting features and access additional services through user-friendly controls and menus. Because Reflect AI is responsive by design, it performs best across various screens and smartphones.
Pricing
It offers only one pricing plan — $10/month
Strength and Weakness
Insiderly adores its end-to-end encryption, which ensures the privacy and security of your notes. It facilitates networked note-taking and idea organization using backlinks. However, it might have glitches or problems because it is in beta.
Practical Example and User Review
Researchers, writers, students, businesses, and journalists use Reflect AI. While praising Reflect AI, a user said, “Playing around with @reflectnotes. I’m logging key thoughts, details and soundbites from episodes, books, meetings, articles, etc from the past week. So far, it’s a knowledge worker’s dream come true.”
Customer Ratings and Reviews
Product Hunt: 4.9/5 (87 reviews)
Alternatives
Final Words
Insiderly put all its efforts into figuring out 10 better AI tools than Microsoft Office. Whether writing tools, spreadsheet tools, documents, or slide tools, each tool brings unique capabilities that excel in efficiency, accuracy, and user experience. These AI tools are changing how we work, from expediting document generation to transforming data analysis and improving teamwork.
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